Postman Student Programs Privacy Policy

Contents

• What are Postman Student Programs?
• What information we collect from you
• How we use information collected from you
• Who we share your information with
• How to access and control your information
• Regarding your activity in Postman
• Our policy towards children
• Changes to this Privacy Policy
• Contacting us

Effective starting: January 2024

What are Postman Student Programs?

The mission of Postman Student Programs (“Programs”) is to provide API Literacy among students and educators in preparation for the API-First World. This mission is carried out through three pillar programs: the Postman Student Expert certification program, the Postman Student Leader program, and the Postman Classroom Program for educators to easily incorporate API education into their curriculum.

You can see an overview of our programs here.

This privacy policy covers the information that we may collect, use, share, and process when you participate in or use the Programs, contact us, or otherwise interact with us unless a different policy is displayed. For the purposes of this privacy policy, and unless otherwise noted, “Postman”, “we” and “us” refer to Postman, Inc. (our U.S. entity). By participating in or using the Program or otherwise interacting with our business, you acknowledge that you understand and agree to the terms of this Policy.

Note: For users of our learning platform Postman Academy, please see the Postman Academy Privacy Policy for details about data specific to that service. Some of our training courses involve learning about APIs by using Postman. For more information on how your data is collected and used in the Postman product and for information that is automatically collected on the Programs website, please refer to the Postman Privacy Policy. Other users of the Postman service should also refer to the Postman Privacy Policy for information about its data practices.

What information we collect from you

We collect information about you when you provide it to us, when you participate in our Programs or use Program materials, and when other sources provide it to us, as further described below.

• Student Expert Program. We collect information about you when you apply to participate including:
• First and last name
• Contact information such as email address
• Country of residence
• School or Organization
• Year of Graduation
• Responses to application questions
• Student Leader Program. We collect information about when you when you apply to participate including:
• Application form
• First and last name
• Contact information such as email address
• Application information, which may include:
• School communities you belong to
• Video submissions we request (such as your explanation of APIs (Video))
• Responses to application questions such as your favorite Postman feature and your proposal for promoting API literacy
• Your personal website or LinkedIn
• Onboarding information, for accepted Leaders, may include:
• Your address and phone number
• Your T-Shirt size (for swag)
• Photo of you (optional)
• Graduation month and year
• Discord user ID (to assign you the Student Leader role)
• Your pronouns
• Classroom Program. If you sign up as an educator to participate in the Classroom Program, we may collect:
• First and last name
• Contact information such as work email and an optional alternative email
• Country of residence
• Type of school or organization you teach at
• Interest in Classroom Program
• Name of school or organization you work at
• Your role and disciplines you teach
• Estimated number of students you teach
• How you use Postman for teaching

For each of the Programs, we also collect:

• Content you provide through participation in the Programs: The Programs enable you to create, store, send, receive and share certain content such as testimonials as part of the participation in the Programs.
• Feedback and Testimonials: We collect any feedback you provide directly to us through and regarding the Programs and testimonials you provide about the Programs.
• Information you provide through our support channels: If you contact us with questions or submit a request for information regarding the Programs, we may collect your contact information, a summary of your question or request, and documentation, screenshots, or other information that you may be helpful.

The website associated with the Programs also collects information when you browse the website. Please see “Information we collect automatically when you use the Services” in the Postman Services Privacy Policy for more information regarding such collection.

How we use information collected from you

The data collected from students and educators when they apply for or participate in the Programs is used for the following purposes:

1. Provide, evaluate and improve the Programs
2. Evaluate applications for the Programs and consider your eligibility for such Programs (including if there is already a leader on your campus) and Program benefits (including evaluation of graduation and eligibility for leadership Programs)
3. Monitor program health internally at Postman
4. Send transactional emails directly relating to requested services associated with the Programs, such as updates on application status
5. Understand high-level demographics of our student community to better serve its needs
6. Understand which regions of the world we serve and which laws apply in your country for scenarios such as when we provide sponsorships
7. Send you promotional emails (depending on your choices) or to publish your personal information in a limited capacity (for Student Leaders) (depending on your choices)
8. Send you Postman Student Program swag
9. To provide support to participants
10. For safety and security of the Programs including to prevent, detect, and respond to potential or actual security incidents, and to monitor and protect against other malicious, deceptive, fraudulent, or illegal activity, including violations of our Terms of Services.
11. To protect our legitimate business interests and legal rights: Where required by law or where we believe it is necessary to protect our legal rights, our interests, or the interests of others, we use information about you in connection with legal claims, regulatory compliance and inquiries, audit functions, and disclosures in connection with the acquisition, merger, or sale of a business.
12. With your consent: We use information about you where you have given us consent to do so for a specific purpose not listed above.

Legal basis for processing (for UK/EEA/Swiss users):

If you are an individual in the United Kingdom (UK), European Economic Area (EEA), or Switzerland we collect and process information about you only where we have legal basis for doing so under applicable UK, EEA, and Swiss laws. This means we collect and use your information only where:

1. We need it to provide you the Programs, provide customer support and to protect the safety and security of the Services;
2. It satisfies a legitimate interest (which is not overridden by your data protection interests), such as to market and promote the Programs and to protect our legal rights and interests;
3. You give us consent to do so for a specific purpose; or
4. We need to process your data to comply with a legal obligation.

If you have consented to our using information about you for a specific purpose, you have the right to change your mind at any time, but this will not affect any processing that has already taken place. Where we are using your information because we have a legitimate interest to do so, you have the right to object to that use though, in some cases, this may limit your ability to participate in the Programs.

Who we share your information with

We share your information as follows:

• When you use our learning platform Postman Academy, in which case please refer to the Postman Academy Privacy Policy
• Service providers who provide services to us such as our fulfillment vendor, data hosting provider, and email provider.
• If you have requested monetary sponsorship for a student event, we share your invoicing information with our payments platform (e.g., Airbase).
• You are an onboarded Postman Student Leader and opt-in to share your information in the public Postman Student Leader Directory and Postman Student Leader Leaderboard.
• Other Program participants depending on the Program (such as within a classroom).
• Compliance with Enforcement Requests and Applicable Laws; Enforcement of Our Rights: In exceptional circumstances, we may share information about you with a third party if we believe that sharing is reasonably necessary to (a) disclose personal information in response to lawful requests by public authorities, including to meet national security or law enforcement requirements; (b) enforce our agreements, policies and terms of service; (c) protect the security or integrity of our Programs; (d) protect Postman, our customers or the public from harm or illegal activities; or (e) respond to an emergency which we believe in good faith requires us to disclose information to assist in preventing the death or serious bodily injury of any person.
• At your direction or with your consent.

Your rights and choices

Individuals in many locations have the right to request a copy of their information, to object to our use of their information (including for marketing purposes), to request the deletion, correction, amendment, or restriction of the handling of their information, and in some cases to request their information in a structured, electronic format.

To make a request, please email us at help@postman.com with the subject line “Personal data request - Student Programs”.

Your request and choices may be limited in certain cases: for example, if fulfilling your request would reveal information about another person, or if you ask to delete information which we are permitted or required by law or have compelling legitimate interests to keep. If you have unresolved concerns, please contact us as described at the end of this Privacy Policy. You also have the right to complain to a data protection authority in their country.

International transfers

We collect information globally and may transfer, process, and store your information outside of your country of residence to countries where we or our third-party service providers (and other recipients mentioned in this Privacy Policy) operate for the purpose of providing you the Programs. Postman's primary hosting facilities are in the United States. Whenever we transfer your information, we take steps to protect it.

Please see “EU-U.S. Data Privacy Framework (DPF), the UK Extension of the DPF, and the Swiss-U.S. DPF” in the Postman Privacy Policy for information about Postman's participation in the DPF.

California Residents

California residents should visit “Disclosures for California Residents” in the Postman Privacy Policy for disclosures specific to such residents.

We retain your data for as long as you participate in the Program(s), and delete your personal data within a reasonable period thereafter or otherwise as necessary as permitted under applicable privacy laws.

Our policy towards children

The services of these programs are not directed to or intended for individuals under 13 years of age. We do not knowingly collect personal information from children under 13. If we become aware that a child under 13 has provided us with personal information, we will take steps to delete such information. If you become aware that a child has provided us with personal information, please contact help@postman.com.

Changes to this Privacy Policy

We may change this privacy policy from time to time. We will post any privacy policy changes on this page. If the changes are significant, we will notify all participants by the emails provided to our system.

Contacting us

If there are any questions regarding this privacy policy you may contact us at studentprogram@postman.com